Office Operations Associate (part-time)
Walrus Security
- , New York, New Jersey, 07111,
United States
(a day ago)
About The Job
About us
B2B payments are a multi-trillion-dollar industry and, as the industry pushes further into digitization and faster settlement, fraud has become a massive problem - to the tune of $43B in annual losses.
Walrus is the leader in B2B payment verification, with clients that include some of the biggest names in investment management. Our DoubleCheck platform combines advanced authentication, proprietary technology, AI, and novel UX to collect and confirm payment details. DoubleCheck has defined a new category: verifying the safe transfer of financial information and assets.
Walrus is led by PhD computer scientists and security researchers, with decades of experience in engineering, cybersecurity, and cryptography, and many research accomplishments at Harvard, Stanford, MIT, the University of Chicago, Columbia, UTexas, and NYU. We're backed by one of the world's leading fintech VC funds, as well as founders and former executives of Twitter, Google Maps, Databricks, and Kayak.
The role
This is a part-time role, expected to average about 10 hours per week. While this role is part-time, it is not meant to be temporary- we would like someone to stay in it for at least 6 months, ideally longer. You will report to our Director of Operations, who has overseen all such functions so far.
This role has a primary focus on administrative assistance, with projects around talent coordination and office management. Some parts of the role can be done in non-primary business hours, but some will require in-person work during office hours (such as shipping conference materials or touring office spaces).
Some initial aspects of the job will include:
About you
You have:
What it's like to work with us
We're a tight-knit, early-stage team that's focused on building a product that our customers love. We have a strong company culture based on collaboration, ownership, and mentoring. We meet sparingly and efficiently. We have a low-ego workplace, where we provide the tools for everyone to do their best work. You will work closely with the leadership team, and have room for growth within the company.
We believe talent comes from all backgrounds and walks of life, and are committed to providing a comfortable environment for everyone to work.
The compensation for this position ranges from $30-$40 per hour, or $50 per hour if you have talent coordination and applicant tracking system management experience. This information is provided per the New York City Human Rights Law.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
B2B payments are a multi-trillion-dollar industry and, as the industry pushes further into digitization and faster settlement, fraud has become a massive problem - to the tune of $43B in annual losses.
Walrus is the leader in B2B payment verification, with clients that include some of the biggest names in investment management. Our DoubleCheck platform combines advanced authentication, proprietary technology, AI, and novel UX to collect and confirm payment details. DoubleCheck has defined a new category: verifying the safe transfer of financial information and assets.
Walrus is led by PhD computer scientists and security researchers, with decades of experience in engineering, cybersecurity, and cryptography, and many research accomplishments at Harvard, Stanford, MIT, the University of Chicago, Columbia, UTexas, and NYU. We're backed by one of the world's leading fintech VC funds, as well as founders and former executives of Twitter, Google Maps, Databricks, and Kayak.
The role
This is a part-time role, expected to average about 10 hours per week. While this role is part-time, it is not meant to be temporary- we would like someone to stay in it for at least 6 months, ideally longer. You will report to our Director of Operations, who has overseen all such functions so far.
This role has a primary focus on administrative assistance, with projects around talent coordination and office management. Some parts of the role can be done in non-primary business hours, but some will require in-person work during office hours (such as shipping conference materials or touring office spaces).
Some initial aspects of the job will include:
- Managing logistics for candidate interviews, including takehome assessment coordination, followups, and travel arrangements.
- Coordinating search for new NYC office space.
- Organizing semi-annual company on-site and events.
- Supporting the NYC team with various administrative tasks, such as updating scheduling team meetings, booking rooms, and office management.
- Supporting sales and marketing efforts in creating digital/print collateral and other materials for conferences and events.
About you
You have:
- Excellent organizational and time management skills, with the ability to manage multiple tasks and prioritize effectively. Since this is a part-time position, being able to receive instructions and respond asynchronously and in priority order is key.
- Strong attention to detail. You dot your i's, cross your t's, and check your boxes by nature.
- Very strong written and verbal communication. We won't always be online at the same time, and need to make sure we still stay on the same page.
- 1+ years of experience in administrative roles.
- 1+ total years of professional office experience.
- Optional/bonuses:
- Experience with managing applicant tracking systems (such as Ashby)
- Previous experience in a fast-paced, growing company
What it's like to work with us
We're a tight-knit, early-stage team that's focused on building a product that our customers love. We have a strong company culture based on collaboration, ownership, and mentoring. We meet sparingly and efficiently. We have a low-ego workplace, where we provide the tools for everyone to do their best work. You will work closely with the leadership team, and have room for growth within the company.
- This role is based in NYC, and involves some in-person components, including office tours and office management. Outside of these requirements, you are also welcome to come into our office as you wish (the NYC team is hybrid).
We believe talent comes from all backgrounds and walks of life, and are committed to providing a comfortable environment for everyone to work.
The compensation for this position ranges from $30-$40 per hour, or $50 per hour if you have talent coordination and applicant tracking system management experience. This information is provided per the New York City Human Rights Law.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.